Openings >> Staff Accountant
Staff Accountant
Summary
Title:Staff Accountant
ID:1233
Department:Finance
Location:New York
Description
STAFF ACCOUNTANT


Position Summary:  

Responsible for accounts receivable (A/R) and accounts payable (A/P) functions. In this role, you will provide accounting support the finance team this includes special projects as needed.  You will also assist with the Year-end Closing, Audit or Review of the financials. Ensure that all invoices, supporting documents and other general paperwork are always properly organized and filed in the correct place in a timely manner.
 
Account Receivable Functions:
  • Validate customer product pricing prior to invoicing
  • Process customer invoices in a timely manner
  • Follow up with customer prior to the payment date to ensure timely collection of cash
  • Update management on the status of current and past due customer twice per month
  • Reconcile Accounts Receivable at month end
  • Prepare the Analysis for Bad Debt Reserve at month end close
  • Send out “Customer Statement” monthly to customers
  • Send “Dunning Letters” to past due customers and follow up with collection calls each month or as needed
  • Process all Credit Card transactions and confirm the deposit in the company’s bank account
 
Account Payable Functions:
  • Coding A/P invoices, secure management and finance approval and process transactions in the A/P system
  • Reconcile A/P balance with key vendors monthly or when audit request are made by outside audit firms
  • Reconcile A/P Sub-Ledger to the A/P General Ledger at month end
  • Insure timely payment to vendor based upon payment terms and the available cash position of the company
  • Issue 1099 to vendors at year end
  • Store open and closed A/P invoices and support documents in the proper files
Work with and support the Finance Department with the following:​​​​
  • Standard format reports
  • Current period and forward planning on Cash Flow Forecast Reports​
  • Support the Finance and Operations with the planning of key component of inventory purchases, planning and payment planning
  • Ensure that any new or disposed Fixed Asset is correctly recorded in the General Ledger and Fixed Asset Database
  • Audit and review employee expense reports prior to posting in A/P
  • Tracking open Purchase Orders to ensure that any open and unfilled PO’s over 60 days are closely monitored
  • Prepare electronic bank transaction and ensure that they are correctly recorded in General Ledger and Sub-Ledger system​
  • Reconcile Inter-Company Account Payable monthly and provide the proper support documentation that will enable signature agreement               between companies each month-end​
  • Assist the Finance Department with Budget to Actual variance analysis each month at closing.
Requirements:
  • Bachelor’s Degree in business beneficial
  • 3 to 5 years’ experience in accounting function
  • Demonstrated the ability to work independently and meet assignment or project deadlines
  • Understanding of General Ledger and P&L transaction
  • Excellent communication and interpersonal skills; ability to interact and present at all levels within the company as well as external customers
  • Accounting software experience with accounts payable and accounts receivable modules
  • Microsoft Office, Word, Excel, and PowerPoint proficiency
  • Highly organized individual with emphasis on accuracy and timeliness
  • Flexibility to work additional hours when needed at month end or during peak periods of the business season
  • Ability to support team members with other functions and customer assistance

About Domaine Select Wine & Spirits

​​Founded in 1999, Domaine Select Wine & Spirits (www.domaineselect.com) is dedicated to wines and artisanal spirits of the highest quality and which demonstrate excellence and tremendous character, particular to their origin. DSWS is committed to transmitting the individuality of our producers; expression, diversity, tradition and personality are the tenets of DSWSDSWS was named 2010 Importer of the Year by Food & Wine Magazine, received recognition by Wine & Spirits Magazine as a Top Importer of 2016 and was nominated by Wine Enthusiast Magazine as 2016 Importer of the Year.

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